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How did I easily handle that seemingly overwhelming list in just three days? Consider the task of delivering the overwhelming number of pieces of U.S. mail each day. If that mail were dumped into large piles for the mailmen to fill their bags and start delivering -- the first letter to an address perhaps on the west side, the next letter perhaps to the south side, the next letter back to the west side -- the physically disjointed mail-delivery system would get hopelessly behind. Similarly, the physically disjointed, traditional work schedule of the 20th century got hopelessly behind.
As the overwhelming U.S. mail must be divided into smooth physical movements -- the easy-to-handle carrier-route sorts -- my overwhelming job that previously never got finished was divided into smooth physical movements, into a few easy-to-handle physical movements that now always got done.
To divide my 21st-century job, my mini-company at Integrated Management, into smooth physical movements, I wrote down and studied three days of tasks. From those tasks, I identified only six physical movements. I identified: (1) Phone Calls, (2) Letter Writing, (3) Copy Writing, (4) Accounting, (5) Meetings, (6) Operations.
Like a manufacturing factory, each movement was a raw physical act. Making phone calls, for example, like driving in rivets on the assembly line, required a smooth physical movement -- picking up the phone and dialing no matter what the call was about. Turn back the page to my three days of tasks, and notice that I made a number of phone calls. To make a phone call, I made a physical movement. The movement remained the same no matter who I called or what I called about. Go through the list and put a #1 next to all phone calls.
Next you can see that I wrote a number of letters. To write a letter required a physical movement regardless who I wrote or what I wrote about. Put a #2 next to the letter-writing tasks.
I developed ads and product copy. Copy writing too was an independent movement. That was #3. Mark all copy writing tasks #3.
I spent substantial time doing finances, bookkeeping, accounting, creative accounting, and invoice review. Mark all financial matters #4.
Although many approaches and techniques existed for meetings, holding meetings still was a specific physical act. Mark all meetings with a #5.
To determine the final movement, I looked over the tasks; all but a few were marked off. The remaining unmarked tasks did not seem to link together into a related movement. Those disjointed, leftover tasks were the culprits of nitpicking work that shot my day to shreds. Now I could finally corner them. In my Vision, all 21st-century jobs had disjointed tasks left over. Those seemingly disjointed tasks actually all fell under one physical movement -- the physical movement of operating the mini-company. Now I could capture those problem makers into one movement to blast through in one shot. In my living job, I moved forward all day long in other important movements, momentum not destroyed by nitpicking work. Number those now-harmless tasks with a #6.
Now notice the same unwieldy three days of tasks when streamlined into their physical movements on the next page. Diagram Six shows my 21st-century mini-company divided into the smooth physical movements. Notice the assembly-line efficiency as everything moved toward simplicity.
Now I put the physical movements to work, just as I witnessed in my Fourth Vision. Consider that small personal computers years ago broke through to produce almost any image -- abstract designs, quality pictures, now even motion pictures. The small home computers produced those advanced images through a two-step process: First, they broke down complex images to their handful of fundamental shapes. Indeed, every shape on earth came from a handful of fundamental shapes just as all colors on earth came from three fundamental colors -- red, yellow, and blue. Second, the home computers interlocked little specks of those handful of fundamental shapes by the hundreds to form advanced images with incredible speed, power, and control. The ability to produce complex images became quite simple and efficient.
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